How to Automate Your Life With Apple’s Shortcuts App

You most likely spend a whole lot of time in your iPhone, iPad, or Mac working one job after one other in quite a lot of apps. Suppose how a lot time you’d save should you may automate these duties or mix them into one motion. You are able to do all of that and extra with Apple’s Shortcuts app.

Providing a lot of predefined actions, the Shortcuts app gives entry to a lot of current shortcuts, in addition to the power to create and run your individual. They work with iOS 12 or greater, however you have to be working iOS 13 and better or iPadOS 13.1 and better to reap the benefits of all of the app’s options. In your Mac, you will want macOS Monterey 12.0 or greater. Many shortcuts will also be run on an Apple Watch working watchOS 7 or greater.

Run a shortcut


The simplest method to activate a shortcut is to open Shortcuts in your gadget and contact a shortcut from the house display screen. Or ask Siri to run it for you by saying “Hey Siri, [name of shortcut].” So long as you utilize the identical Apple account on all of your units, you may sync the shortcuts you create so that they’re accessible throughout your iPhone, iPad, and Mac.

boot shortcut

Strive a house shortcut like Take a break to activate Do Not Disturb and set an alarm for a sure variety of minutes. The Textual content Final Picture shortcut permits you to textual content somebody the final picture or screenshot you took in your gadget, the Shazam shortcut identifies a music you are at present taking part in, and the Music Quiz shortcut poses 5 questions so that you can guess. what music is taking part in in your gadget. Music Library.


Different shortcuts may be discovered within the gallery. Faucet Gallery within the app to seek out totally different sections with shortcuts you can strive. On the high are classes for Enjoyable & Video games with Siri, Shortcuts for Inexperienced persons, Shortcuts for Accessibility, Nice with Siri, Superior Shortcuts for Widgets, Shortcuts for Apple Music, and Shortcuts for Sharing.

There are extra classes of shortcuts on the Gallery web page, equivalent to Shortcuts out of your apps, which suggests shortcuts primarily based on the apps you utilize usually. The Get Stuff Accomplished and Get Organized sections provide productivity-related shortcuts.

shortcut categories

The Keep Wholesome part gives health-related shortcuts. See the On the Interweb part for shortcuts that will help you carry out duties on-line.

Contact a class after which choose a particular shortcut. Faucet add shortcut to position the shortcut in your library below All Shortcuts. Select a shortcut from right here to run it, or ask Siri to run it.

Create a shortcut

add shortcut

As a substitute of choosing a pre-existing shortcut, you too can create your individual. Choose all shortcuts and press the plus (+) icon to create a brand new shortcut. You possibly can create shortcuts so as to add an occasion to your calendar, e-mail a contact, discover an tackle, play music, choose sure photographs or movies, and way more.

Even higher, you may mix a number of of those duties right into a single shortcut. The app shows instructed actions primarily based on widespread duties and your historical past. To see extra actions, contact a particular class or choose all actions. For this instance, we’ll create a shortcut to take a brand new picture after which e-mail it to somebody.

Create Shortcut

Choose the Media class and select Take picture. The motion seems as step one in your shortcut. In case you’re creating this on an iPhone or iPad, you may choose the Digital camera variable and select to make use of the entrance or rear digital camera or have the motion ask you which of them digital camera to make use of every time.

Send email shortcut

In the appropriate pane, return to the listing of classes and choose Change, then Ship an e-mail. To e-mail a brand new picture to a particular particular person at a time, choose the Container variable and sort the particular person’s identify or e-mail tackle. To create a particular matter, choose the Topic variable and sort your textual content. If you’re finished, contact Accomplished.

share shortcut

To rename a shortcut, faucet the three-dot icon within the high proper nook (on a Mac, right-click the shortcut and choose Rename). Choose the Identify subject to vary it. From right here, you too can edit any of the actions or different parts of a shortcut. If you’re finished, choose Accomplished.

use shortcut

Similar to a pre-existing shortcut, you may run your customized job by choosing it from the library or by saying “Hey Siri, [name of your shortcut].”

Create automated shortcuts


You too can create shortcuts that run routinely utilizing the app’s automation function. From an iPhone or iPad, open the Shortcuts app and faucet the Automation tab.

Right here you may choose Create private automation to create a shortcut that runs instantly in your Apple gadget or Create dwelling automation for one which works for everybody in a family by way of a wise dwelling gadget.

Select, then select the kind of occasion that can set off a particular motion. You possibly can select from a time of day, alarm, journey time, or sure settings like turning on Airplane Mode or connecting your AirPods to your telephone. Some occasions require you to actively carry out a job, equivalent to turning on Focus or Do Not Disturb mode or launching a particular software.

Do not bother

For example, let’s work with Do Not Disturb mode. Possibly flip Do Not Disturb on whenever you fall asleep after which flip it off whenever you get up. Now to illustrate you need music to play routinely whenever you flip off Do Not Disturb each morning. Within the Focus part, choose Don’t trouble. Examine when turning off and uncheck when turning on. Faucet subsequent.

select actions

Within the Actions window, select one of many instructed actions (if relevant). In any other case, contact the add motion button to see all of them. Underneath Ideas of your functions actions will likely be instructed primarily based on how you utilize your gadget.

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You possibly can run a particular software, begin a script, take a photograph or video, get a location, open or edit a file, share one thing through e-mail or social community, or launch an online web page. On this case, contact the button Play music motion after which contact subsequent. Now contact the Music variable and select a particular music out of your music library to play whenever you flip off Do Not Disturb.

choose music

On the ultimate display screen, there’s a swap that claims ask earlier than you run. If this swap is on, you will must faucet a notification for the shortcut to run. If disabled, the shortcut will run routinely with out prompting you. Strive turning it off for this shortcut, then faucet Accomplished.

run automation

You possibly can take a look at the shortcut by going again to your gadget’s dwelling display screen. Ensure that Do Not Disturb is on, then flip it off once more. A notification tells you that the shortcut is working and the chosen music ought to begin taking part in in your gadget.

Add shortcuts to the Share sheet

Share Sheet Shortcuts

You possibly can add supported shortcuts to the built-in Share Sheet function in iOS and iPadOS, which serves as a fast entry menu. Open the Gallery within the Shortcuts app and select the Share Sheet class. Add any of the listed shortcuts that you really want. Now whenever you open a supported app, like Safari, you may contact the Share icon. Scroll all the way down to the underside of the menu and you must see the shortcuts you added. Faucet on a particular shortcut to launch it.

share sheet

Edit shortcut particulars

shortcut details

You possibly can prolong the scope of a shortcut by modifying its particulars. In your iPhone or iPad, contact and maintain a shortcut and choose Particulars. Faucet Add to the house display screen so as to add an icon for shortcut to your property display screen. Mild Present on Share Sheet so as to add the shortcut to the Share perform.

Mild Present on Apple Watch so as to add the shortcut to your watch. On this case, nonetheless, the app will inform you whether or not or not the shortcut makes use of an motion that may be executed on the watch. You too can pin the shortcut to the menu bar on a Mac and select to set it as a Fast Motion.

shortcut widgets

So as to add widgets in your shortcuts, swipe proper on your property display screen till you get to the Widgets display screen. faucet on the Edit on the backside of the display screen and faucet the plus (+) icon on the high. Scroll down and choose shortcuts. Scroll by way of the totally different layouts of the Shortcuts widget and contact add widget to position the format you favor.

Run a shortcut in your Apple Watch

apple watch shortcut

To run a shortcut in your watch, open the Shortcuts app and faucet the shortcut you need to run. If all of the actions within the shortcut are supported by the clock, they’re prone to be executed instantly on the clock. In any other case, the shortcut will run in your iPhone.

Discover shortcuts on-line

You too can add shortcuts that different folks have created; you can see helpful routines in Reddit Y Listed below are some you can obtain to your gadget:

  • The Hello The shortcut greets you, exhibits the information and climate, after which ends with the app of your selection.

  • With Goodnight, Siri needs you goodnight, and activate Do Not Disturb.

  • The Search in… Direct entry makes it simple to decide on a selected search engine or website to seek out data.

  • With the airdrop business card shortcut, you may ship somebody your contact data as a digital enterprise card.

  • The Get Public Transportation shortcut tells you get someplace utilizing public transport.

  • The Meditation The shortcut means that you can set a particular period of time to meditate. Your gadget will activate Do Not Disturb, vibrate to begin, and play chimes when the time is up.

  • Use the download youtube shortcut to obtain any present YouTube clip you’re watching. Use this shortcut whereas taking part in a video in your gadget, then faucet Share > Extra > Shortcuts > Obtain YouTube to put it aside to your picture album.

  • calculate tip provides you a fast and simple method to discover out a tip. Run the shortcut, then enter the worth of the invoice and the proportion you’d wish to tip.

  • weight recorder calculate your BMI and observe your weight within the iOS Well being app.

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